Collective provides end-to-end support for preparing, issuing, and electronically filing 1099 forms on behalf of clients each year. Clients with active bookkeeping services receive preferred pricing.
What the Service Includes
Vendor Review: We review client records and identify vendors who may require 1099 reporting.
W-9 Collection Support: For identified vendors, we can help you request required W-9 forms using a dedicated vendor submission link through our integrated accounting system.
Form Preparation & Filing: We prepare and e-file 1099s with the IRS and applicable states and assist with making forms available to each vendor digitally and/or through direct mail.
Service Requirements & Client Responsibilities
Client must use QuickBooks Online (QBO) or Xero.
Client must notify Collective that they wish to use the service each year (see important dates below).
Client must review and validate eligible vendors, payment totals, and vendor information before filing.
Client is responsible for obtaining completed and accurate W-9s from vendors (we can help make this easier, but client is ultimately responsible for all vendor information & collection).
A valid Client payment method must be on file in the Client Portal.
Supported Form Types
1099-NEC
1099-MISC
1099-DIV
1099-INT
Important Dates
January 6 – Last day to request 1099 preparation to ensure on-time filing. Requests after this date may not be completed by the filing deadline.
January 9 – Collective completes initial vendor reviews and notifies clients of missing W-9s.
January 22 – Deadline for clients to provide any missing W-9s to guarantee timely filing.
January 31 – IRS and vendor issuance deadline for 1099-NEC, 1099-MISC, 1099-DIV, and 1099-INT
